Supply Items

SUPPLY, PROCEDURES, TERMS AND AGREEMENT

According To Our Administrative Procedures, Provided For This Supply Order. We Are Using Sole Source Purchase (SSP) This Is Where There Is Only One Vendor Or Supplier Who We Considered Being Capable Of Providing Item, Supplying Or Service, And Therefore It Is Not Possible To Obtain Competitive Bids. Is Designating To A Company Or Supplier Contracted, Without Competition, But As A Sole Supplier Of A Particular Product Or Service, As A Firm Having The Ability To Handle And Complete The Procedures Required.

And Intends To Apply These Funds To Cover The Supply Payments For All The Various Products Required, Mostly Healthcare Products, Hospitals Items And Agricultural Outputs To The Public And Private Sectors, Agro Companies And Non-Private Sectors Agencies, Through African Union and United Nations Dev Commission (AUUNDC).

SUPPLY PROCEDURES, POLICY AND REGULATION FOR (SSP)

  • You Might Have Received Email From One Of Our Accredited Agent- Who Will Also Stand As A Middle Agent For Your Company On This Supply. He Might Have Given You Full Product Details For The Preparations Of Your Quotation Invoice.
  • After Preparing Your Quotation Invoice, You Can Send It Directly To Our Email, Or Send It To The Agent who will Submit Them To Our Office Or Copied Your Quotation Invoice between Your Agent And MD-Projects.
  • Acknowledgment Letter Will Be Issued To Your COMPANY (If Satisfied with your Invoice)As Soon As We Received Your Quotation Invoice, Alongside with Customer and File Numbers And Supply Validation Forms.
  • Your Company Is Expected To Fill-Up The Forms And Return It With One Of Your (CIC) Only One Copy, It Can Be: Certificate Of Incorporation, Business Permit, ISO, IEC, PAN, TAN, GSTIN Or Any Other.
  • Immediately After The Filled Forms Are Received By MD-Projects: We Shall Finally Initiates Supply Approval By Supply Evaluation Team.

If Eventually Your Quotation Invoice Is Approved, Your Company Will Receive A Letter And Phone Calls Directly From Dr Joe Forson, Informing You That Your Quotation Invoice Has Been Approved And Your Company Should Proceed For Supply Validation Process Before We Can Issued Your Purchase Order And Supply Payment.

SUPPLY TERMS & CONDITIONS ARE:

PRODUCT PACKAGING: According To Your Company’s Original Export Packaging.

SUPPLY TERMS: Your Price Should Be On: CIF Or FOB

FINAL SHIPMENT DESTINATION: Tema Harbour Seaport Republic Of Ghana

PAYMENT METHOD: Bank To Bank Wire Transfer (T.T) To Be Confirmed By Your Bank Before Production Starts.

PAYMENT TERMS: 80% Down Payment To Start Production, While 20% Will Be Paid When The Product Is Ready For Shipment.

INSPECTION: SGS To Confirm Quantity At The Port Of Lading: (Cost To Be Paid By The Buyer).

DELIVERY TIME: Maximum Of 360 Days From The Date The 80% Advance Payment Is Received By The Supplier Or As Indicated On The Form.

CURRENCY: Invoice Submitted Currency Are: US Dollars Or Euro Only

SUPPLY PAYMENT DURATION: 80% Supply Payment Value Will Be Made Within 4-5 Working From The Date Your Quotation Invoice Is Approved, After Supply Validation Is Done. (On Event the Supplier Is Unable to Complete the Supply Validation within Three Days from the Date of Invoice Approval, The Supply Order Will remains Invalid, Cancelled Unless Tangible Reason Is Given

PURCHASE ORDER: Will Be Issue Immediately After Supply Validation Is Done.

SHIPMENT CONDITION: (PARTIAL SUPPLY): Yes Is Accepted, But Cannot Be More Thank (2 Or 3 Times Shipment).

SUPPLY VALIDATION: The Purpose Or Reasons Why Every Approved Supplier Must Validate The Supply Order In Their Name In Ghana Is To Protect The Consumers, Country Against The Use Of Imported Products From Unknown Company Or Unauthorized Suppliers That Can Endangered Public Health And Environment, Especially, First Time Suppliers, Foreign Company And A Non-Registered Companies In Ghana.

Caution Note On Event Your Quotation Invoice Is Approved, You Must Complete The Supply Validation, Obtain Your Purchase Order, Submit Your Bank Details (As Indicated On The Payment Form) To The Paying Bank Within THREE DAYS FROM The Date Of Approved.

But On Event Any Of These Days Are In Between Weekend Or Public Holidays The Following Day Shall Replace It. Supply Validation Is To Legalize The Supply Order In Favor Of The Supplier Or The Approved Company Especially As A Foreign Company And Non-Registered Firm In Ghana. Which All The Legal Right And Supply Privileges Should Be Accorded To Them

While Product Registration Is A Constitutional Mandates On Public Health Act Of 1999 Constitution of Republic Of Ghana The Purpose Of This Process Is To Protects The Public Consumers Against The Use Of An Imported Products From An Unauthorized Or Unknown And Uncertified Suppliers Or Companies That Can Endangered Public Health And Environments.